Business systems built for how your industry actually works
We build and run eight management systems, each shaped around a different kind of business. They share one foundation — proper double-entry accounting, multi-branch control, and an audit trail on every transaction — so whichever one you run, the numbers hold up.
Retail Business Management
A complete counter-to-ledger system for shops that sell daily. Sales ring through a fast point-of-sale screen, stock moves the moment an item is sold, and the accounts update in the same step — so closing the month is not a separate exercise.
Built for businesses that need to know what sold, what is left, who owes what, and what it all actually earned.
Modules included
- Point of Sale & receipts
- Inventory & stock control
- Sales & invoicing
- Purchases & suppliers
- Clients & receivables
- Finance & general ledger
- HR & payroll
- Multi-branch control
- Reports & exports
- Users & permissions
- Stock and books move together. No re-entering the day's sales into separate accounting software.
- Built for counter speed. The sale screen is designed to be worked quickly, not navigated.
- Several branches, one picture. Each branch keeps its own till and stock, the owner sees the group.
Manufacturing with Retail
For businesses that make something and then sell it. Raw materials are issued to a production order, the order is completed into finished goods, and those goods flow straight into the shop or store for sale — all on one ledger.
Because material issue and production output are both recorded, you can see what a unit really costs you, not what you assumed it costs.
Modules included
- Production orders
- Raw material issue
- Production completion
- Finished goods stock
- Unit costing
- Point of Sale & retail
- Inventory & equipment
- Finance & general ledger
- HR & payroll
- Multi-branch control
- True cost per unit. Material consumption is captured at issue, so costing is based on what was actually used.
- Production mistakes are correctable. Orders can be amended, cancelled or reversed, and every change stays on record.
- Factory and shop in one system. No gap between what was produced and what was sold.
Contractual Project Management
For organisations whose work is delivered as projects or contracts. Every project carries its own code, budget, materials, invoices, receipts, payments and vendor balances — and reports its own profit or loss, separately from the company total.
This is the system our Android app, Xoghaye ProjectApp, connects to — so site staff can record spending and payments without returning to the office.
Modules included
- Projects & project codes
- Tasks & progress
- Materials & consumption
- Invoices (PDF & Excel)
- Receipts & payments
- Vendor balances
- Financiers & financing share
- Project cashflow report
- Project income statement
- Transaction drill-down
- Profit per project, not just per company. Each contract reports its own income statement and cashflow.
- Financiers are tracked properly. Funding and financing share are recorded against the project, not left in a notebook.
- Works from the field. The mobile app records payments on site and dials mobile money in the same step.
Real Estate & Property Management
For landlords and property managers handling tenants, rent and arrears across a portfolio. Units, leases and tenants are held in one place, rent is invoiced on a cycle, and receipts settle against the right tenant automatically.
Because the rent roll sits on the same ledger as the rest of the business, arrears and collections are always current — not a spreadsheet someone updates monthly.
Modules included
- Properties & units
- Tenants & leases
- Rent invoicing cycles
- Receipts & settlement
- Arrears & outstanding
- Owner statements
- Branded letterheads
- Maintenance & expenses
- Finance & general ledger
- Reports & exports
- Arrears are never guesswork. Every receipt settles against a specific tenant and period.
- Owner-ready statements. Documents print on your own letterhead, ready to hand over.
- Scales with the portfolio. Adding buildings does not mean adding spreadsheets.
NGO Management System
Our most comprehensive platform, built for donor-funded organisations where money is never simply income — it is restricted to a grant, a budget line, a fund and a reporting period, and someone will eventually ask you to prove it.
NGOMIS runs programmes, M&E, fund accounting, HR, recruitment and procurement in one place. Each organisation's data is fully isolated, and every module is gated by role — Owner, Admin, Programme Manager, M&E Officer, Finance Officer, HR Officer, Logistics Officer, Volunteer and Viewer each see only their own work.
Modules included
- Programmes, projects & activities
- Logframe indicators & targets
- Disaggregated results tracking
- Milestones, risks & project sites
- Donor CRM & sectors
- Grants pipeline & documents
- Donations log
- Budgets & multi-year lines
- Budget vs actual
- Fund accounting & general ledger
- Fiscal years & periods
- Bank accounts & reconciliation
- Payment vouchers
- Fixed assets & depreciation
- Multi-step approval workflows
- Beneficiaries & service records
- Staff, contracts, grades & leave
- Timesheets & payroll
- Volunteers & attendance
- Recruitment, interviews & onboarding
- Reference checks & careers portal
- Suppliers & RFQ
- Requisitions, orders & goods receipt
- Stock issues, requests & counts
- Fund accounting donors expect. A real general ledger with funds, fiscal periods, bank reconciliation and payment vouchers — not a spreadsheet of receipts.
- M&E that matches your logframe. Indicators carry targets and results, disaggregated the way donors ask for them.
- Approvals are enforced, not assumed. Configurable multi-step workflows, with delegation when someone is away.
- Procurement with a paper trail. RFQ to requisition to order to goods receipt, each step recorded for audit.
- Hiring handled in-system. Job postings, a public careers portal, scored interviews, reference checks and onboarding.
Hotel & Restaurant Management
The combined system, for properties that run rooms and food service together. A guest can eat in the restaurant and have it post to their room folio, and the night audit closes rooms and outlets as one day's trading.
One system, one ledger, one closing — instead of a hotel programme and a restaurant till that have to be reconciled by hand each morning.
Modules included
- Front desk & reservations
- Rooms, rates & availability
- Guest folios
- Night audit
- City ledger
- Restaurant POS
- Tables & kitchen orders
- Shifts & cashier sessions
- Inventory & stores
- Finance, HR & payroll
- Charges post to the room. Restaurant spend reaches the guest folio without re-keying.
- A real night audit. The day is closed properly, so yesterday's figures stop moving.
- City ledger for corporate accounts. Company and agency bookings are billed and tracked, not paid cash-only.
Hotel Management — Standalone
For properties that only need rooms. The same front desk, folio and night audit engine as the combined system, without the food and beverage side — so staff learn a smaller system and the screens stay focused on check-in, check-out and occupancy.
Suited to hotels and guest houses that want accounting discipline without running a restaurant operation alongside it.
Modules included
- Front desk
- Reservations & check-in/out
- Rooms & rate plans
- Guest folios
- Night audit
- City ledger
- Housekeeping status
- Inventory & stores
- Finance & general ledger
- HR, payroll & reports
- Not just a booking sheet. Folios settle into a real ledger, so revenue reporting is trustworthy.
- Lighter to run. Fewer modules means faster staff training and less to maintain.
- Room to grow. Food and beverage can be switched on later without changing systems.
Restaurant & Cafeteria Management
A dedicated food service system. Orders are taken against tables, sent to the kitchen, and settled through a cashier shift that has to balance at the end — which is where most cash actually goes missing in restaurants.
Outlet expenses are captured as they happen and categorised, so the cost of running the kitchen is visible rather than discovered at month end.
Modules included
- Restaurant POS
- Table management
- Kitchen orders
- Menu & item setup
- Shifts & cashier sessions
- Payments & settlement
- Expenses & categories
- Inventory & stores
- Finance & general ledger
- HR, payroll & reports
- Shift accountability. Each cashier session opens and closes against a figure, so shortfalls surface the same day.
- Orders reach the kitchen. Table orders route through without paper tickets going astray.
- Outlet costs stay visible. Expenses are categorised at the point they are incurred.
What every system includes
Whichever system you run, the same engine sits underneath it. This is what makes the difference between software that records activity and software you can close a year on.
Why organisations choose our systems
Honest reasons clients give us for moving from off-the-shelf packages and spreadsheets.
Built for this market
Mobile money, local pricing and local business practice are designed in, not worked around.
Shaped to your business
We build and maintain the source ourselves, so a change you need is a change we can make.
Accounting, not just records
Many packages log transactions. Ours post them to a ledger that balances and can be audited.
One platform, many industries
Group with a shop, a hotel and a project arm? They can run on one platform instead of three vendors.
Support you can reach
We are in Garowe. Training and support come from people you can meet, in your own language.
Priced for the Somali market
Enterprise capability without enterprise licensing, which is what puts most global packages out of reach.